The project management landscape is changing rapidly. In a PWC survey, a staggering 97% of organizations agreed that project management (PM) is critical to business performance and organizational success, and 94% believe that PM enables business growth. The report also found that PM maturity levels are on the rise, and the use of commercially available specialized project management software drove higher levels of performance and satisfaction with an organization’s PM practices. This underscores the increasing reliance on robust project management software tools in today’s competitive environment.

However, with the proliferation of options—from basic task management tools to sophisticated enterprise-level project management software—finding the right project management software in 2025 has become an even greater challenge for buyers. The sheer volume of project management softwares available, each boasting a unique set of features and functionalities, can make the selection process overwhelming. Businesses are no longer simply looking for a project management tool; they’re searching for the top project management software that aligns perfectly with their specific needs, project methodologies, team structures, and budget constraints. The quest for the ideal software project management software is further complicated by the evolving demands of modern project management, which often involves remote teams, Agile methodologies, and complex stakeholder management. Therefore, navigating the landscape of project management software tools requires careful consideration, thorough evaluation, and a clear understanding of what truly constitutes the top project management softwares for specific use cases.

Table of Contents
 

What Is Project Management Software?

Project management software is a comprehensive tool designed to help individuals and teams plan, execute, and monitor projects efficiently. It centralizes project-related information, facilitating better communication, collaboration, and task management among team members. The top project management software typically includes features for scheduling tasks, assigning resources, tracking progress, managing budgets, and analyzing performance. Choosing from the many project management software tools available can be daunting, but finding the right fit is crucial.

The core objective of project management software is to enhance productivity and ensure projects are completed on time and within budget. It allows project managers to create detailed project plans, set deadlines, and allocate tasks to team members while keeping stakeholders informed with real-time updates. This is why selecting from the top project management softwares is so important. It’s not just about having a project management software tool; it’s about having the best one for your specific needs. Advanced project management systems also offer integrations with other tools to streamline workflow further, a key factor in choosing between the various project management software solutions on the market.

When considering which project management software to implement, organizations often look for popular project management software options, seeking a balance of functionality, usability, and cost-effectiveness. The search for the top project management software can involve evaluating numerous project management software tools and comparing their features, pricing, and user reviews. Ultimately, the goal is to identify the top project management software that empowers teams to collaborate effectively, manage resources efficiently, and deliver projects successfully.

The top project management software enables teams to identify potential bottlenecks and adjust plans proactively by providing a comprehensive overview of project timelines, resource availability, and financial constraints. Whether used for managing simple tasks or complex, multi-phase projects, the top project management tool is essential for maintaining organization and driving project success in various industries.

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How To Choose the Top Project Management Software for Your Project?

Choosing the right project management software involves considering costs, features, integration options, and balancing necessary functionalities and potential feature overload. Evaluating how the pm software can support your team’s specific workflow, business type, and project requirements is crucial.

Here’s a simplified guide to making an informed decision before you invest in the top project management software:

Evaluating Costs and Added Fees

Budget plays a significant role in choosing the easy project management software. Consider the upfront costs and any additional fees that may apply, such as for extra users, advanced features, or integrations. It’s important to find a balance between the software’s cost and its value to ensure it fits within your financial constraints without compromising on essential functionalities.

Comprehensive Features and Functionality

The top project management software offers a range of software that cater to various aspects of managing a project:

  • Budget Planning Tools: These tools are indispensable for tracking and managing software projects’ finances, allowing you to input your budget, monitor expenses, and compare actual spending against your initial plan. This capability is crucial for the early detection of budgetary issues.
  • Resource Management Tools: Effective resource management ensures that human and material resources are utilized efficiently. These tools help you see who is available for work and who is overburdened and allow adjustments to keep the team productive and avoid burnout.
  • Task Management Features: Task management is at the heart of project management, encompassing everything from setting tasks, assigning them to team members, tracking progress, and adjusting priorities. Features like automated invoicing, critical change alerts, and workflow management streamline these processes.
  • Risk Management Features: Identifying and mitigating risks early is crucial to project success. Software that offers tools like critical path charts, checklists, and cost variance reports helps manage and minimize risks.
  • Reports and Charts: Visual tools like Kanban and Gantt charts provide precise, real-time overviews of your project’s progress, making it easier to plan, track, and adjust your strategy as necessary.
  • Integration Capabilities: The ability to integrate with other tools and systems can significantly enhance the functionality of your software, whether it’s connecting with communication platforms like Microsoft Project, Excel, Google Drive, Outlook, Salesforce, or other tools like JIRA, Slack, and Trello.
  • Navigating Feature Overload: While a wide range of features can be beneficial, avoiding feature overload is crucial; it can complicate the user experience and steepen the learning curve. Focus on the features essential to your team’s workflow and goals, ensuring the software supports productivity without unnecessary complexity.
  • Customer Reviews and Support: Customer reviews offer insights into the software’s real-world performance and reliability. Look for feedback on the software’s ease of use, feature effectiveness, and any issues users may have encountered. Additionally, evaluate the quality of customer support, including software and support channels, to ensure you can get help when needed.
  • Size and Growth: The size of your business and its growth trajectory are essential factors. Smaller teams require a more straightforward solution with easy-to-use features, while larger enterprises might need more robust capabilities, including advanced analytics and extensive integration options. Consider the best project management tool that can scale with your business and accommodate future growth and evolving needs.

By taking a detailed approach to evaluating project management software, focusing on these critical aspects and features, you can select a solution that not only meets your current project management needs but also positions your team for long-term success.

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Discover the Features, Pros, Cons and Online Ratings of the Project Management Software’ in 2025

There are hundreds of project management tools available in the market, but it can be quite daunting to find the top project management software for your organizational requirements. To make your job easier, we have gathered and compiled 10 to 15 of the top Project Management platforms out there that you can consider.

1. Celoxis – Best Project Management Software for Comprehensive Enterprise Solutions

Enterprise-level project management software tool Celoxis is renowned for its exceptional depth in functionality and ability to handle complex, large-scale project environments. It stands out in the market for its comprehensive feature set, including advanced project planning, in-depth resource management, sophisticated reporting, and seamless integration capabilities. Celoxis, AI project management tool, is especially adept at handling intricate project scenarios, offering robust project management online tools for risk management, scenario planning, and detailed financial tracking. Its capability to provide a 360-degree view of projects makes it a preferred choice for mid to large organizations seeking a single, powerful tool to manage all aspects of project and portfolio management.

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The project management system is designed with a comprehensive suite of inbuilt features that cater to every project and portfolio management aspect, ensuring seamless team and client collaboration. It includes advanced what-if analysis and project intake management capabilities to prepare and prioritize projects effectively. Dynamic dashboards and reports provide users with critical insights into project metrics, while seamless integration with tools like JIRA and Azure DevOps enhances workflow efficiency.

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The project tracker software excels in portfolio management, project accounting, and tracking, offering detailed insights from project request tracking to final profitability analysis. Celoxis stands out for its capacity planning and business intelligence features, making it straightforward to use while providing powerful data analysis.

Notably, the PMO software allows ranking project requests based on custom KPIs and setting up custom workflows with multiple approvals. The project planner software helps teams determine the resource demand for projects in the pipeline and identify which projects align with strategic, tactical, and operational goals.

The project management software offers unparalleled flexibility in scheduling resources, accommodating varying working hours, shifts, and days off, and efficiently managing inter-project dependencies. It’s adept at handling geographically distributed teams across different time zones, part-time resources, and absences within a unified project schedule.

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Celoxis, project plan software workload management capabilities include a cross-project, color-coded view to identify resource allocation issues and drill-down features to resolve conflicts. This individual’s best PM software allows for detailed visualization of workloads by hours or percentage and offers flexible viewing options by resource, role, department, region, or custom fields.

Real-time projections for schedules and budgets, alongside plan versus actual analysis, empower users with forward-looking insights. The platform’s risk analysis features include a customizable risk process and a dedicated dashboard for risk monitoring, ensuring that potential issues are addressed proactively.

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The platform excels in portfolio management, project accounting, and tracking, offering detailed insights from project request tracking to final profitability analysis. This Program management software stands out for its capacity planning and business intelligence features, making it straightforward to use while providing powerful data analysis.

Celoxis also offers analytics and reporting tools, including color-coded weekly status reports for stakeholders, real-time project portfolio summaries, and profitability metrics to align with organizational goals. Its PPM roadmap, trend reporting, and portfolio Gantt provide a strategic overview for informed decision-making.

The platform supports role-specific dashboards, such as manager, team, portfolio, and accountant dashboards, along with comprehensive financial reporting. Users can build their own workflows for managing various operational aspects and customize access control to define roles and permissions within the system, ensuring a tailored and secure project management experience.

Major global corporations and enterprises across various sectors have chosen Celoxis for its superior performance and scalability. This top online project management software is designed to meet the demanding needs of large teams, offering custom-configured solutions that align with specific project management organization tools with organizational processes and goals. Celoxis’ pricing reflects its premium positioning, with a model that emphasizes value and return on investment for mid to large-scale project management needs.

Popular brands such as Rolex, Jabil, HBO, Deloitte, Del Monte, The Cheesecake Factory, University of Washington, Singapore Post, and Harman have been using Celoxis successfully for years. Celoxis is available for custom project management software pricing, which could save you money in the long run. It is available in SaaS and On-Premise deployment options.

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Pros

  • Unmatched in its comprehensive and advanced feature set for enterprise project management.
  • Exceptional capability in handling complex, multi-faceted projects with ease.
  • Offers a high degree of customization and robust integration with enterprise project management systems.

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Cons

  • No mobile app
  • The extensive functionality could be more than required for smaller projects or organizations, making it a highly specialized tool for larger enterprises.

Online Ratings

Gartner – 4.5
Capterra – 4.4
G2 Crowd – 4.4

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2. Planview – Best for Organizations Focusing on Portfolio and Resource Management

Planview is a popular project management software, specializing in portfolio and resource management. It stands out in the market for its ability to provide a holistic view of an organization’s resources, budgets, and projects. Planview’s project management software, its strong suit lies in its robust portfolio management capabilities, allowing for strategic planning and optimizing resource allocation across multiple projects. This PPM tool is particularly favored in scenarios where there’s a need to align project execution with business strategy and for companies dealing with a large number of concurrent projects. Planview includes features such as advanced analytics, detailed reporting, and integration with various business systems.

Notable companies like Siemens, Volvo, and Philips have utilized Planview to enhance their project and portfolio management processes. Planview offers different product tiers, catering to various business needs, from smaller project teams to large-scale enterprise project portfolio management. Pricing varies based on the product tier and the number of users, with a focus on providing tailored solutions to fit different organizational needs.

Pros

  • Comprehensive portfolio and resource management capabilities.
  • Advanced analytics and reporting tools for informed decision-making.
  • Customizable to fit a wide range of business needs.

Cons

  • Can be complex and overwhelming for new users.
  • Higher cost, particularly for smaller teams or businesses.
  • Integration with external tools and systems can be challenging and may require additional configuration.

Online Ratings

Gartner – 4.5
Capterra – 4.0
G2 Crowd – 3.8

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3. Planisware – Best for Organizations Specializing in Product Development and R&D

Planisware is a highly specialized project management software, particularly focused on serving the needs of organizations involved in product development, research and development (R&D), and complex engineering projects. It’s renowned in the market for its advanced capabilities in handling the unique challenges of managing long-term, intricate projects that involve numerous stages and interdisciplinary collaboration. Planisware excels in areas such as product lifecycle management (PLM), stage-gate processes, and resource allocation, making it an ideal choice for industries like pharmaceuticals, aerospace, and automotive. Features like robust scenario planning, extensive portfolio management, and detailed budget tracking are key highlights.

Several prominent companies in the fields of pharmaceuticals, aerospace, and the automotive industries have adopted Planisware for its specialized features. Planisware, project plan tools offer a range of solutions from Planisware Enterprise, suited for large organizations, to Planisware Orchestra, designed for project portfolio management in smaller and medium-sized businesses. The pricing structure is typically customized based on the scale and specific needs of the organization, reflecting the tool’s focus on providing tailored solutions.

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Pros

  • Deeply specialized in product lifecycle management and R&D processes.
  • Strong capabilities in scenario planning and stage-gate management.
  • Tailored solutions for both large enterprises and medium-sized businesses.

Cons

  • May be overly complex for standard project management needs.
  • The learning curve can be steep due to its specialized features.
  • Customization and setup require significant time and resources, potentially leading to higher initial costs.

Online Ratings

Gartner – 4.1
Capterra – 4.2
G2 Crowd – 3.9

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4. Smartsheet – Best for Versatile, Spreadsheet-Like Project Management

Smartsheet is a dynamic project management software that combines the familiarity of spreadsheets with the robust functionality of a project management software. It is particularly favored by teams and businesses that are accustomed to spreadsheet interfaces but require more powerful project tracking and collaboration features. Smartsheet’s unique selling point is its spreadsheet-like interface that simplifies data entry and tracking, while providing advanced features like Gantt charts, automated workflows, and real-time collaboration. This project management tool is ideal for a wide range of project types and sizes, appealing to both project management novices and veterans who appreciate the blend of simplicity and depth.

Companies across various industries, from tech startups to large corporations, have adopted Smartsheet for its flexible and intuitive design. Smartsheet offers various pricing tiers, from individual plans to enterprise-level solutions, making it accessible to a broad spectrum of users. The pricing is based on the number of users and the level of functionality required, with options for both monthly and annual billing.

Pros

  • Intuitive spreadsheet-like interface for easy adoption.
  • Flexible and customizable to suit a wide range of project types.
  • Strong collaboration features and integration tools.

Cons

  • May lack depth in certain specialized project management features compared to more niche tools.
  • The spreadsheet format, while familiar, can be limiting for complex project visualization and reporting.
  • The cost can escalate quickly with the addition of more users and advanced features.

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Online Ratings

Gartner – 4.4
Capterra – 4.5
G2 Crowd – 4.4 

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5. Kantata – Best for Integrated Business Management and Collaboration

Kantata, formerly known as Mavenlink and Kimble, is a comprehensive business management and project management solution designed for service-driven industries. It excels in combining project management, resource planning, project accounting, and team collaboration in one integrated platform. Kantata is particularly well-suited for professional services organizations, such as marketing agencies, IT services, and consulting firms, where seamless integration of project and resource management with financials is crucial. Its strengths lie in advanced resource planning, project accounting, and analytics capabilities, offering a holistic view of business operations.

Kantata has been adopted by a diverse range of professional services firms worldwide. The project management software tool provides a variety of pricing tiers, catering to the needs of mid-sized businesses to large enterprises. The pricing strategy is tailored according to the specific needs and scale of the organization, reflecting its focus on providing a bespoke service.

Pros

  • Comprehensive solution integrating project management, resource planning, and financials.
  • Strong analytics and reporting capabilities for informed decision-making.
  • Tailored for professional services industries with specific functionality for these sectors.

Cons

  • The comprehensive nature of the tool can make it complex and potentially overwhelming for new users.
  • The cost may be on the higher side, particularly for smaller organizations.
  • Due to its specialized focus, it may not be as suitable for non-service-based industries or simpler project management needs.

Online Ratings

Gartner – 4.0
Capterra – 4.2
G2 Crowd – 4.2

6. LiquidPlanner – Best for Teams looking for Priority-based Scheduling

LiquidPlanner is one of the most impressive and complex work-management systems on the market. Unlike every other project management software, it allows employees to enter their best- and worst-case scenario times for tasks and its advanced priority-based scheduling software engine, which rolls up these estimates to automatically predict reliable finish dates. The project management tool is best preferred for project environments marked by high levels of uncertainty in project schedules and shifting priorities. This PMO software tool also has other features like built-in time tracking and collaboration.

Popular brands such as Bayer, Cisco, and Daimler have been using LiquidPlanner for many years. LiquidPlanner offers two account levels: Professional and Enterprise. Both of these account levels require a minimum of five users, and all pricing is based on annual contracts. LiquidPlanner costs more than many other PM apps.

Pros

  • LiquidPlanner has rich time-tracking and time-estimation features.
  • Drag-and-drop simplicity and intuitive UI.
  • Cross-project visibility.

Cons

  • A pricey tool.
  • A good amount of learning is required to get started, and a significant amount of time is required for the initial setup.
  • Very few business-friendly integration options.

Online Ratings

Gartner – 4.7
Capterra – 4.3
G2 Crowd – 4.2

7. ClickUp – Leading in Versatility and Innovation

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ClickUp stands out as a forward-thinking project management software, setting the benchmark for versatility and innovation in the workspace. It is celebrated for its all-in-one design, seamlessly integrating task management, document sharing, goal setting, and time tracking into a singular, user-friendly platform. ClickUp distinguishes itself by offering an unprecedented level of customization, enabling users to tailor the tool to fit their specific workflow needs precisely. Its commitment to continuous improvement and the addition of cutting-edge features make it a top choice for teams looking for a dynamic and adaptable project management solution.

Adopted by a diverse array of businesses, from nimble startups to expansive enterprises, ClickUp is designed to scale, ensuring that it grows alongside your team. The platform’s pricing structure is competitive and inclusive, offering solutions for teams of any size with a generous free tier, affordable premium options, and enterprise-grade services. This approach ensures that ClickUp remains accessible to a broad audience, emphasizing its mission to make productive work accessible to everyone.

Pros

  • Unrivaled customization options that cater to a wide variety of project management needs.
  • A comprehensive suite of features that supports a multitude of work processes within a single platform.
  • Agile development philosophy, with frequent updates and new features based on user feedback.

Cons

  • The sheer number of features and customization options can be overwhelming for new users.
  • While affordable, the cost can increase as teams require access to more advanced features.
  • Users may encounter a learning curve to fully leverage the platform’s extensive capabilities, requiring time and dedication to master.

Online Ratings

Gartner – 4.2
Capterra – 4.6
G2 Crowd – 4.7

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8. Asana – Best for Small Teams looking to move away from Spreadsheets & Emails

Asana is a handy platform for teams looking to move away from using spreadsheets and emails, yet not overwhelm themselves with advanced project management capabilities. Asana is an advanced to-do list software that emphasizes deadlines and due dates and brings in the nitty-gritty of basic task management, including sub-tasks and a slick timeline view. Asana also offers basic reporting to track project progress and plenty of integration options to tie it all together. Asana is also included in the list of top project management software, however, it has limited features and is not intended for pure project management requirements such as time tracking, resource management, and project financials.

Asana is widely used globally and includes big-name clients like Dropbox, Vodafone, Uber, and IDEO. Asana comes in two paid flavors, Premium and Enterprise, and also offers a free basic version. The timeline view, custom fields, task dependencies, and security features are available in their paid plans.

Pros

  • Modern and crisp user interface.
  • Very easy to use.
  • Relatively inexpensive monthly user cost (for paid versions)

Cons

  • A very limited and rudimentary feature set, lacking even the basic task estimation and time tracking capabilities.
  • Cannot assign multiple people to the same task.
  • Because of its over-simplified UI design, the system can get out of control with an increased number of projects, tasks, and team members.

Online Ratings

Gartner – 4.4
Capterra – 4.5
G2 Crowd – 4.3

9. Trello – Best for Teams looking for a Collaborative Tool

Trello is a great tool for people who aren’t familiar with Gantt charts or project management vocabulary. It is a light-weight tool that uses highly visual kanban-style boards for project management and team collaboration. While the PM tool is great for teams and projects that require simple to-do lists and basic task management, Trello lacks project management basics as Gantt charts, time-tracking components, resource management, and reporting tools. Trello’s design philosophy is centered around collaboration and visual work management and is not ideal for businesses that need more than a visual organization of work and checklists.

Trello has been widely used by companies like Google, Red Hat, and Adobe where small groups need project collaboration software to manage projects and their daily activities.

Trello has two plans: Business Class and Enterprise which allows unlimited integration (called Trello Power-Ups) with tools like Evernote, MailChimp, Jira, and more, along with basic security and file encryption policies. Trello also offers a true free forever version.

Pros

  • Visual and lightweight task collaboration app.
  • Pre-made boards and templates for different types of projects.
  • Easy to learn and intuitive UI.

Cons

  • Light on features – lacks Gantt charts, time tracking, resource management, billing, and reporting capabilities.
  • Basic security, even with the Enterprise plan.
  • As the number of boards and teams increases, the interface can get messy.

Online Ratings

Gartner – 4.3
Capterra – 4.5
G2 Crowd – 4.4

10. Proofhub – Best for Small Marketing Teams with Proofing Requirements

ProofHub will be your best bet if you are looking to facilitate project management and team collaboration for marketing and creative teams in small businesses. It includes everything that is needed to run your marketing projects efficiently, keeping track of every detail and giving you real-time visibility into everything your team is working on. ProofHub is a straightforward project management software that does not complicate project management any more than necessary and includes only essential features like task management, time tracking, online proofing, and approval, kanban boards, discussions and group chats, and reporting.

ProofHub is used by leading organizations like Netflix, TripAdvisor, Nike, and many more. The software is available in two variants: Essential and Ultimate Control. Both of these options charge a flat fee for an unlimited number of users, rather than charging per user.

Pros

  • Seamless communication and collaboration capabilities.
  • Competitively priced.
  • No per-user license fees.

Cons

  • No project financials.
  • Limited integrations.
  • Not optimized for slow internet connections and may face occasional interface annoyances.

Online Ratings

Gartner – 4.0
Capterra – 4.6
G2 Crowd – 4.5

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11. Scoro – Best for Teams looking for a Tool from CRM to Invoicing

If your organization needs an all-in-one solution of project management software for customers, tracking sales, to invoicing automation, then Scoro should be on your shortlist. It has a tidy set of features suitable for small to medium-sized teams and enables users to unify data across their CRM, billing, and work management tools, thus eliminating the need for separate tools. Scoro is an end-to-end business management solution that allows client-based businesses like agencies to eliminate routine project management tasks and streamline the entire workflow from one place.

Brands like Air Guru, Grant Thornton, and WSI trust Scoro to run their businesses smoothly and efficiently. Scoro comes in three plans: Plus, Premium, and Ultimate. All plans require a minimum of 5 users sign-up.

Pros

  • The tool comes with plenty of customizations.
  • Out-of-the-box integration with all popular accounting systems like QuickBooks and Xero.
  • Covers a broad spectrum of business, from sales right through to billing.

Cons

  • Lacks core project management features such as Gantt charts, sub-tasks, critical path, resource load charts, etc.
  • Lacks team collaboration capabilities.
  • Needs onboarding services for successful adoption.

Online Ratings

Gartner – 4.5
Capterra – 4.6
G2 Crowd – 4.5 

12. Wrike – Best for Scalable, Customizable Project Management

Wrike is a versatile and scalable project management software, well-suited for teams and businesses seeking customizable workflows and comprehensive project tracking software capabilities. It distinguishes itself with its high degree of adaptability, allowing users to tailor the platform to their specific project management processes and needs. Wrike’s strengths include advanced task management, real-time collaboration tools, and customizable dashboards that provide a clear overview of project statuses and performance metrics. It’s ideal for teams that require a mix of standard project management features with the flexibility to adapt to complex workflows.

Wrike has been adopted by a variety of organizations, from small businesses to large enterprises, across multiple industries. The project management solution offers a range of pricing options, from free basic plans for small teams to more advanced enterprise solutions. Pricing is generally based on the number of users and the level of features required, with flexibility to scale as organizational needs evolve.

Pros

  • Highly customizable, allowing for tailored workflows and dashboards.
  • Robust task management and real-time collaboration features.
  • Scalable solution that grows with the business, suitable for a wide range of team sizes and industries.

Cons

  • The high level of customization can result in a steeper learning curve for new users.
  • Advanced features and higher user tiers can become expensive.
  • Some users may find the interface less intuitive compared to more visually-oriented project management software.

Online Ratings

Gartner – 4.5
Capterra – 4.3
G2 Crowd – 4.2

13. Monday.com – Best for User-Friendly Interface and Customization

Monday.com is a highly intuitive and customizable project management software, known for its user-friendly interface and flexible features. It stands out for its ability to adapt to various project management styles and business workflows, making it the most popular project management software choice among a wide range of industries. Monday.com offers a visually appealing interface with drag-and-drop functionality, making project tracking and project collaboration software both straightforward and engaging. It’s especially effective for teams looking for a balance between simplicity and powerful project management capabilities. Key features include customizable workflows, multiple view options like Kanban and Gantt charts, and a wide array of integration options.

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A diverse set of organizations, from small startups to large enterprises, have embraced Monday.com for its adaptability and ease of use. Monday.com offers different pricing plans, ranging from basic to enterprise levels, catering to the needs of different team sizes and requirements. The pricing model is primarily user-based, providing flexibility for teams to scale up or down as needed.

Pros

  • Highly user-friendly and visually appealing interface.
  • Extensive customization options to suit different project management needs.
  • Wide range of integrations with other tools and software.

Cons

  • It can become costly as teams grow and require more advanced features.
  • While versatile, it may lack some advanced features needed for highly specialized project management.
  • The simplicity of the interface might limit detailed data analysis and reporting for complex projects.

Online Ratings

Gartner – 4.5
Capterra – 4.6
G2 Crowd – 4.7

14. Microsoft Project – Best for Single-user Desktop

Microsoft Project is the behemoth of the project software management industry. It is the dominant PC-based single-user project management software in today’s marketplace. Microsoft Project works only on Microsoft Windows. While it supports all the typical things you’d want to do in a project management app, one cannot emphasize enough that the tool is meant to be used by experienced and trained project managers. The user interface is very similar to other Microsoft Office and the other best project planning apps, which comes as much to the relief of organizations that are already a Microsoft house and invested in other Microsoft products.

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Pros

  • Powerful and built-in integration with Microsoft software suites like Office 365, SharePoint, and Skype.
  • Prominence in the industry with 20 million users and over 10,000 organizations.
  • The tool has a set of high-quality tools and offers a lot of flexibility and customization for power users.

Cons

  • Demands a very high learning curve and reliance on a certified project manager on board to drive the software. Users frequently complain that once the beginning is understood, it requires patience and training to advance one’s scheduling skills.
  • MS Project is highly complex, unintuitive, and unforgiving software, and even after rigorous training, users do not know how to use the flexibility correctly.
  • Customized reports are difficult to create and require additional tools like Power BI. Lack of real-time dashboards makes it hard to stay on top of projects.
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Online Ratings

Gartner – 4.3
Capterra – 4.4
G2 Crowd – 4.0

15. Zoho Projects – Optimal Solution for SMEs and Project Collaboration

Zoho Projects emerge as a highly favored software to manage projects, especially for small to medium-sized enterprises (SMEs) looking for an affordable yet comprehensive solution. It is celebrated for its intuitive interface, ease of use, and extensive feature set that covers project planning, tracking, and collaboration. Zoho Projects stands out for its seamless integration with the Zoho ecosystem and other popular business tools, facilitating a connected and efficient workflow environment. Its flexibility in managing diverse project types and its capability to support remote teams make it a go-to platform for businesses aiming to enhance productivity and team collaboration.

Zoho Projects has been widely adopted across various industries, thanks to its scalability and the value it offers at competitive price points. From basic task management to complex project planning and reporting, Zoho Projects provides a versatile range of features that cater to the dynamic needs of growing businesses. The project management platform offers multiple pricing tiers, including a free plan for small teams, making it accessible to businesses at different stages of growth.

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Pros

  • User-friendly interface and straightforward setup, ideal for SMEs and teams new to project management software.
  • Excellent integration capabilities with the Zoho suite and other business applications, enhancing productivity and data flow.
  • Competitive pricing with a generous free tier offers great value for small to medium-sized businesses.

Cons

  • While robust, its features may be outpaced by more specialized, high-end software for project management, particularly for very large or complex projects.
  • Advanced features and customization options may require higher-tier plans, impacting budget-conscious businesses.
  • Users looking for extensive third-party integrations may find limitations compared to platforms with a broader ecosystem focus.

Online Ratings

Gartner – 4.2
Capterra – 4.4
G2 Crowd – 4.3

Choosing the best software for project management is crucial in 2025, with options ranging from comprehensive enterprise project management solutions like Celoxis to versatile platforms like ClickUp and specialized tools like Planview. Whether you’re looking for a small business project management software or a large enterprise PM solution, the key to success lies in selecting a tool that aligns with your project requirements, team size, and budget. The list of top project management tools offers a mix of functionality, customization, and integration capabilities to streamline workflows, enhance collaboration, and drive project success. As technology evolves, staying informed and adaptable will be paramount for project managers seeking to leverage these tools effectively.

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himanshi

Have a look at ProofHub also. It is a great tool. It makes it easy to create plans, collaborating teams and keeping things organised to deliver projects on time.

jose

Great! Nowadays, these are the latest and best project management software in the market. Every Profession is looking for the project management software. But here is another project management software and called as orangescrum.com. Orangescrum is free agile project management software to manage projects, task and team in a single place.

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